Archive access policy
Aviva Group Archive Access Policy
- Access to the archives is by appointment only and at the discretion of the group archivist. The company reserves the right at any time to restrict or prohibit access without notice.
- Access is granted on the understanding that the reader is engaged in bona fide historical research, and that information obtained will in no way be used against the interests of the company.
- No information may be extracted from documents beyond the agreed subject of research.
- Times of access are a matter for discussion between the group archivist and reader and may be subject to variation at short notice.
- Every reader must sign a copy of the Group Archive Access policy. Signing implies that the following Searchroom Regulations and Image Bank Access Terms and Conditions will be observed. Proof of identity may be requested at the first signing.
Searchroom Regulations and Image Bank Access Terms and Conditions
- Eating and drinking in the searchroom are prohibited.
- Readers may write only in pencil. The use of tape-recorders, digital cameras or laptop computers is at the discretion of the archivist.
- No mark shall be made on any document and no person shall lean upon any document or place on it the paper on which they are writing. Generally the greatest care must be taken in handling documents, and they must never be removed by the reader from the searchroom.
- Documents may be photocopied, scanned or photographed at the discretion of the archivist, who reserves the right to charge a fee for this service. Electronic material can only be printed, copied, or reproduced in any other way if permission has been given by the archivist.
- The final draft of any text that concerns the business of the company, insofar as information has been gathered from the company’s records, must be submitted to the archivist for approval before publication. In this connection an academic thesis is regarded as publication.
- Readers agree not to share the Image Bank account details with anybody else.
- Readers who find they can access material, or computer or network locations, that they don’t believe they should be able to access, must report it to the archivist immediately.
- Should access to the Image Bank be required for less time than originally requested, readers must inform the archivist so that they can arrange to have the access removed.